Administrative Assistant/Receptionist in a Mental Health Office (Monday - Thursday)

Admin Assistant Duties and Responsibilities:

1. Client and Client Records

a) Work closely with insurance providers to ensure new and current authorization

b) Handle third party reimbursement and insurance reports (includes insurance verification & problem solving)

c) Verify counseling session dates for auditing

2. Fund-raising and Marketing

a) Coordinate and plan for fund-raising activities [with Admin Director]

b) Engage in writing appeals and thank you letters

c) Help maintain database for FLRC donors

d) Updating marketing materials and agency brochures

e) Represent FLRC at community agencies, church and business functions with other FLRC staff (if needed)

f) Updates to website

3. Accounting and Billing Responsibilities

a) Record and post client payments, other agency receipts, and make bank deposits

b) Bill insurance claims

c) Work on billing and collections, including monthly client statements

d) Set up new clients, vendors and accounts in computer system

4. Payroll

a) *Trained to do this in absence of Admin Director

5. Additional responsibilities – to perform or oversee

a) Participate in educational activities (training to adhere to HIPAA compliance and insurance carrier compliance) and staff meetings

b) Perform administrative support to FLRC staff--documentation as needed, etc

6. Other tasks as requested

Administrative Duties:

• Scheduling
• Stocking supplies
• Sorting and sending mail
• Answering and routing phone calls
• Greeting visitors

Financial Duties:

• Processing payments
• Billing
• Payroll

Setting:

• Medical

Benefits:

• None

This Company Describes Its Culture as:

• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative

Ergonomic Workspace:

• No

Hours per week:

• 28-34

Schedule:

• No weekends
• Day shift

Working days:

• Monday
• Tuesday
• Wednesday
• Thursday

Typical end time:

• 4:30/5 PM

Typical start time:

• 8:30AM

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• People-oriented -- enjoys interacting with people and working on group projects
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Expected hours: 28 – 34 per week

Benefits:

• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• No nights
• No weekends

Application Question(s):

• Are you willing to undergo a background check, in accordance with local law/regulations?

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistant: 1 year (Required)
• Medical Office: 1 year (Preferred)

Work Location: In person